Previously revised by: Peter Chen, William Hsu, Tim Hung, Betty Lin, Raymond Lin, Chayen Lin, Michael Fong, Christina Sun, Eric Lin since TA9, 1999
Last Revised: Eric Lin, President, TA16, Feb. 2006

GOALS

目標

To promote friendship among members
To promote Taiwanese culture and members’ interaction with other cultures
To provide extra-curricular activities for members
To remain impartial, with no political or religious leanings
Act as a non-profit, volunteer organization
促進會員間的交流
推廣臺灣文化和促進其他文化與會員的交流
提供會員額外的學術活動
保持政治和宗教中立
不營利、自動自發

ORGANIZATIONAL STRUCTURE

組織架構

Departments and Positions

部門和職位介紹

Definition: Chief executive of the club


Duties: Represent the club as its figurehead, ensure the efficiency and coherence of the club, conduct executive meetings, provide major decision making in deadlock, hold the general election, ensure that the club constitution is adhered to, handle relations with other clubs and organizations, provides leadership, lead the club in a positive direction with a positive image, ensure to the best of his ability the success of events and the club, carry out decisions and interests of the club.


Authority: Can relieve and replace executives not fulfilling duties or hurting club harmony, can fill positions not filled by election, represent and speak for TA at external functions, mediate and resolve internal conflicts, approve or reject event and budget proposals, call emergency meetings, approve resignations.


Misc: Must be a full-time UBC student, and may not participate in Co-op programs during the term of office.

定義: 社團的執行長


職責: 代表社團的領袖、負責社團的效率和團結、舉辦幹部會議，在關鍵時刻提供重大決策、展現領導能力、帶領社團走向正面的方向、盡其所能確保社團和活動的成功、統整適合社團的決定和走向。


職權: 如有幹部未盡其責或破壞社團和諧可將其更換並得以非選舉的方式替補社團空缺、於公共場合代表社團立場發聲、調解和解決內部紛爭、指定各部門相關資深顧問人選、審核並通過或駁回專案申請和專案預算、召開舉辦緊急會議、批准幹部辭呈。


備註： 任職期間須為UBC全職學生，不得參與建教合作，不得於卸任前畢業。

Definition: Assist the President in dealing with meeting related issues.


Duties: Responsible for club communication with AMS/SAC, responsible for learning AMS regulations, responsible for booking rooms in UBC, checks mailbox, keep meeting records and transcripts, prepare meeting agendas, prepare memos, organize the TA communication system, keep and organize the file cabinet and office keys, handle vote counts in meetings, assist the President, and arrange internal gatherings.


Authority: Can request contact information and schedule from members of the executive team, arrange office hours, and decide meeting time and location.

定義: 專門協助會長處理會議相關事宜


職責: 負責社團和AMS以及SAC的聯絡、負責知悉AMS的相關規定、聯繫一般幹部、負責校園內的房間預定、檢查信箱、保存並管理資料箱和辦公室鑰湜、處理會議中的計票事宜、協助會長、安排內部聯誼。


職權: 索取團隊成員的聯絡資料和時間表、排定駐辦公室時間表和安排會議時間及地點。

Definition: Overseer of club finances

Duties: Ensure the repayment and collection of debts, approve expenditures prior to occurrence, inform the executive council of club finances and position, provide a balance report periodically, only allow reimbursements with receipts, provide funds only with council support, liaison with AMS, responsible for reading and following the treasurer handbook by AMS, maintain the club money box, oversee collection of payment for events, check club folder regularly, maintain balance book and financial records of the club, and attend 90% of all non-expensive events.


Authority: In charge of all club financial transactions, have the power to approve and reject budgets, proposals, and sports intramural team(s).


Misc: Must be a full-time UBC student, and may not participate in Co-op programs during the term of office.

定義: 監督社團財務。


職責: 確保款項和欠款的繳納、批准預支開銷、按月定期提供財務報告、憑收據償還開銷、聯繫AMS、詳讀和遵循AMS所發的財務長手冊、保存保險箱、監督活動收支、定期檢查社團資料夾、保存財務紀錄、獨立運作於社團之外以確保其中立性並由會長監督、除參加費較昂貴的活動外須親身全程參與九成全部活動以確保活動收納的完整。


職權: 負責社團所有的財務交易、審核並通過或駁回專案預算。


備註： 任職期間須為UBC全職學生，不得參與建教合作，不得於卸任前畢業。

Senior advisory committee is established to encourage participation from pervious executives and increase the specialty of the organization.


Definition: Committee which volunteers advice to the executive team with regards to department duties. Assistance may be offered to the executive in carrying out department duties when necessary.


Duties: Volunteer advice and or assistance to the executive team when necessary.


Authority: May undertake project related tasks.

資深顧問群是為了增進前任幹部的參與感和添加社團的專業能力而設立。


定義: 委員會本身就各部門事宜提供意見，並於需要時提供援助。


職責: 提供意見和(或)必要時協助幹部團隊。


職權: 接受委派擔任專案相關人員。

External Department

外務部門

Definition: Head of External Department

Duties: Assist the President, act as liaison between the President and the department, assist their departmental executives, conduct executive meetings if the President is absent, represent the department as its figurehead, ensures the efficiency and coherence of the department, conducts departmental meetings. Provides leadership, carry out the decisions and interests of the department, maintain high morale, and team spirit among subordinates, ensure the legitimacy of events, be present at 80% of departmental committee meetings and be appraised of departmental/committee issues and situations. Devise promotional tactics using tools such as flyers, posters, complementary tickets, pre-sale tickets, newsletter, and outside media including newspaper, television, and radio to increase the popularity of events. External VP has to work closely with Internal VP in order to understand the nature of various events, hence to achieve the goal of promoting these events and ultimately attract more people to join club events.


Authority: Call emergency meetings, oversee the activities of the department, approve or reject external project proposals, make decisions within the external department, appoint candidates for senior advisors of the External Department, speak on the club’s behave in situations concerning the club’s image and in dealing with other organizations.

定義: 外務部門主管


職責: 協助會長、做為會長和外部部門的橋樑、協助外務部門的幹部、當會長不能視事時負責舉辦幹部會議、代表外務部門、確保外務部門的效率和團結、舉辦外務部門的會議。提供領導能力、統整外務部門的決策和方向、統整外務部門的決策和方向、確保團隊士氣和團隊精神、確保活動的正當性、內務部門會議出席率須達80%以及評估外務部門的各類事項和情形。在宣傳方面得以利用傳單、海報和其他諸如報紙、電視和電台的媒體來增加活動的知名度。內務部副會長需與外務部副會長密切合作，以了解各式活動的性質因此而達到宣傳的效果和額外地吸引更多的人參加社團活動。


職權: 召開緊急會議、監督外務部門的運作、審核並通過外務相關專案申請、指定外務部門的資深顧問人選、擔任就社團形象以及面對其他組織的公開發言人。

Definition: Organizers and executers of the club’s external affairs.


Duties: Promote club events using various marketing strategies, such as flyer, poster, word of mouth, radio, television station, newspaper, e-mail, online instant messenger etc. Cooperate with the team in creating new marketing strategies, with the technical personnel in utilizing media. External directors should participate in internal meetings and actively gather event information to ensure that the events of the club are promoted immediately, effectively, and correctly. Cooperate with computer personnel in building and maintaining member database, distribute club information and ensure members of the club receive them timely. Maintain relationship between the club and its sponsors, as well as other non-UBC affiliated organization, and actively seek new sponsorship. Responsible for the creation and re-newel of sponsor sticker and contract, organize sponsor database, distribute thank-you letters prior to the renewal of sponsor contracts, seek cash sponsorship and/or gift sponsorship for necessitating events. Manage club documentations such as club magazine, promotional drafts, mails and emails.


Authority: Initiate external affair related projects, may undertake project related tasks.

定義: 負責規劃和執行社團外務相關的幹部群


職責: 透過各式宣傳手法(諸如傳單、海報、口頭宣傳、電台、電視、報紙、電子郵件、ICQ、MSN等等)來介紹和推廣社團活動。與團隊共同籌畫和執行新式宣傳手法。與技術部門人員相互合作來透過所有媒介增加消息曝光率。外務部門幹部群應主動向內務部門收集活動資訊並受令出席內務會議以確保活動能被即時地、有效地、正確地被宣傳。協同電腦資訊團隊建構和維護會員聯絡系統(例如會員聯絡資料)、散佈社團資訊並確保會員獲得即時的資訊。維持社團和校外組織及贊助商的關係，為社團尋求贊助活動的機會。負責製作和更新折扣贊助商家的貼紙、製作和更新贊助商的合約、整理贊助商資料、於續約前寄發感謝函並為特定活動尋求資金贊助或禮物贊助。監督社團的各式文物，包含會刊、宣傳稿、信件以及可能由電子模式寄發的信件。


職權: 申請外務部門相關專案、接受委派擔任專案相關人員。

Internal Department

內務部門

Definition: Head of Internal Department

Duties: Assist the President, act as liaison between the President and the department, assist their departmental executives, conduct executive meetings if the President is absent, represents the department as its figurehead, ensures the efficiency and coherence of the department, conducts departmental meetings. Provides leadership, carry out the decisions and interests of the department, maintain high morale, and team spirit among subordinates, ensure the legitimacy of events, be present at 80% of departmental committee meetings and be appraised of departmental/committee issues and situations. All events should be bilingual.


Authority: Call emergency meetings, oversee the activities of the department, approve or reject event proposals, and make decisions within the internal department, appoint candidates for senior advisors of the Internal Department, speak on the club’s behave in situations concerning club events and in dealing with members, arrange club event schedule.

定義: 內務部門主管


職責: 協助會長、成為會長和內務部門之間的橋樑、協助內務部門內的所有幹部、如果會長不能視事得以負責召開幹部會議、代表內務部門、確保內務部門的效率和團結、舉辦內務部門會議。提供領導才能、統整內務部門的決策和方向、確保活動的合法性、外務部門會議出席率需達80%以及評估內務部門的各類事項和情形並確保所有活動以雙語(英語為主、中文為輔)的方式舉辦。


職權: 召開緊急會議、監督內務部門的運作、審核並通過或駁回活動專案申請、指定內務部門的資深顧問人選、擔任就社團活動等相關事宜以及面對會員的公開發言人、安排社團活動的時間表。

Definition: Organizers and executers of the club’s internal events.


Duties: Create opportunity for members to contribute to the community by holding various community service events, promote the Taiwanese culture and music, provide members and non-members with cultural and academic information and events, handle inquiries and questions regarding TA activities, general inquiries regarding greater Vancouver area and/or UBC specifically, create opportunity for members to socialize, welcome members into TA, provide members with athletic events.


Authority: Initiate internal affair related projects, may undertake project related tasks.

定義: 負責規劃和執行社團內務相關的幹部群


職責: 藉由舉辦不同的社區服務活動讓會員有機會回饋社區、推廣臺灣文化和音樂、提供會員和非會員文化和學術相關的資訊和活動、處理外界對社團活動的相關詢問以及對大溫地區和(特別是)UBC校區的一般詢問、提供會員社交的機會、提供會員體育性質的活動。


職權: 申請內務部門相關專案、接受委派擔任專案相關人員。

Technical Department

技術部門

Definition: Head of the Technical Department.


Duties: assist the President, act as liaison between the President and the departments, represent the department as its figurehead, provide leadership, ensure to the best of his/her ability the success of events and the department, ensure the legitimacy of events, be present at 80% of internal departmental committee meetings and be fully appraised of departmental/committee issues and situations.


Authority: Call emergency meetings, oversee the activities of the department, and make decisions within the internal department, appoint candidates for senior advisors of the Technical Department, approve or reject project proposals of the department.

定義: 技術部門主管


職責: 協助會長、做為會長和技術部門的橋樑、代表技術部門、確保技術部門的效率和團結、舉辦技術部門會議。提供領導才能、統整技術部門的決策和方向、確保活動的合法性、內務部門會議出席率須達80%以及評估技術部門的各類事項和情形。


職權: 召開緊急會議、指定技術部門的資深顧問人選、監督技術部門的運作、審核並通過外務相關專案。

Definition: Direct the club's computer information. There shall be two directors to the team: one website and the other forum.


Website: Handle and maintain layout and forms of website, including member database, event website page, and design for online albums; handles emails received from public; maintain close communication with forum director.


Forum: Oversee and manage the activities on club's forum and maintain close communication with administrator.


Common duties: Update online photo album, produce annual photo album CD, and assist in producing survival guide CD.

定義: 管理社團的電腦資訊。電腦資訊團隊有兩位幹部，分別是網站管理和論壇管理。


網站管理職責: 負責網頁的設計和格式更新(諸如會員資料管理、活動網頁設計和活動相簿設計等等)、更新和維護社團網頁、回應電子訊息，和論壇管理幹部保持良性溝通。


論壇管理職責: 監督和管理論壇行為。


共同職責: 更新線上相簿，製作年度相簿CD和協助製作傳承CD。

Definition: Direct the club's visual graphic activities. There shall be three directors to the team.


Duties: Provide the club with visual promotions, create posters and brochures for the events, creates business cards, T-shirt, sponsor sticker, banner, assist in creating all visual figures required in TA activities, keep technical VP informed of situation.

定義: 管理社團的美工相關事項。美術設計團隊有三名幹部。


職責: 提供社團於宣傳時的美工需求，為活動設計海報和傳單，設計社團名片、T-shirt圖樣、贊助商貼紙、大型布條和其他社團所需的美工相關，通知
技術部副會長相關資訊。

COORDINATORS and ASSISTANTS

實習與助理

Assistant evaluation shall occur after the completion of a project. Meanwhile, assistant lists shall be updated once a month in case of changes. All evaluation shall be initiated by secretary and carried out by project manager(s).

助理評估應於每次專案執行後舉行，同時助理列表應該按月定時更新。助理評估表格由秘書製作並委由各專案主管執行。

Definition: Coordinate department tasks in assistance to department director and vice-directors in carrying out department duties. Can represent director(s) in their absence.


Appointment: Department coordinators are appointed by department directors after successful evaluation. There may not be more than ten coordinators per department at one time; however, members of department coordinators may change as evaluation results change.


Duties: Assist department director(s), show up in department meetings and club events.


Authority: May undertake project related tasks.

定義: 協助各部門幹部相關事宜。


委派: 各部門幹部得推薦表現優異的助理擔任實習一職，各部門內不得同時超過十名實習；因此，實習人選將隨助理評估的表現有所異動。


職責: 協助各部門幹部，參與各部門會議和社團活動。


職權: 接受委派擔任專案相關人員。

Definition: Assist department coordinators and department director(s) in carrying out department duties.


Duties: Assist department director(s), show up in department meetings and club events.


Qualification: subject to application and interview.


Tasks: Act as support to department director(s).

定義: 協助各部門幹部相關事宜。


職責: 協助各部門幹部，出席小組會議和參加社團活動。


資格: 需經申請和面試。


職務: 協助各部門幹部。

DEPOSITION AND RECONCILIATION

罷免和調停

• Cooperate with the External VP in dealing with other student clubs and organizations.
• Cooperate with the Internal VP in dealing with club events and member involvement issues.
• Actively maintain the relationship between the club and institutions such as Taipei Economic and Cultural Office in Vancouver.
• Be the manager of the member recruitment project.
• Spend one hour per day on TABBS.

• 協同外務部副會長處理和其他學生社團以及組織的關係。
• 協同內務部副會長處理會員參與社團活動的相關事宜。
• 協同秘書於三月底前確認共享辦公室的社團。
• 與華人組織和機構(例如駐溫哥華台北經濟文化辦事處等)主動保持聯繫。
• 負責社團內的重大決策和危機處理。
• 社團招生專案的主要負責人。
• 每日花費一個小時在TABBS上面。

• Is responsible for the distribution of promotional flyers to executives for posting and to confirm that all flyers are in place and visible. Each executive is responsible for no more than 5 promotional flyers. Although the External VP can ask for and use all assistance that is available, the responsibility of the promotional flyers remains ultimately on him/herself.
  Distribute responsibilities amongst the executives on projects concerning sponsorship and sponsorship renewal. Ensure to the best of his/her abilities the success of these projects.
• Periodically communicate with the external directors, updating any information necessary.
• Periodically request external directors to report on the issues concerning the external projects, responsible for compiling and organizing the event feedback records.
• Spend one hour per day on TABBS.
• Be the manager in vice of the member recruitment project.
• Beginning of Aug - have Clubs Days gifts ready.
• End of Aug- advertise the club on World Journal Newspaper.
  Arrange to have the club advertised on Talentvision commercials.

• 負責外務部門內的重大決策和危機處理。
• 負責分配幹部海報張貼的責任區並確保所有海報如實張貼。每位幹部負責張貼五張內的海報。即使外務部副會長得以請求所有團隊的協助，然而宣傳海報的責任仍屬於內務部副會長。
• 定期與外務部幹部群聯絡，更新資訊。
• 定期安排幹部群就外務相關專案作報告和檢討，負責製作和整理活動檢討紀錄。
• 每日花費一個小時在TABBS上面。
• 社團招生專案的副負責人。
• 於八月十日前確認社團招生時的禮物 。
• 於八月初在世界日報刊登社團的介紹和相關資訊。
• 主動安排城市電視台於廣告時間播放社團活動的資訊。

• Periodically communicate with the internal directors, updating any information necessary.
• Periodically request external directors to report on the issues concerning the external projects, responsible for compiling and organizing the event feedback records.
• Assist External VP in organizing the executive team in distributing posters and flyers.
• Spend one hour per day on TABBS

• 負責內務部門內的重大決策和危機處理。
• 定期與內務部幹部群聯絡，更新資訊。
• 定期安排幹部群就活動規劃事宜作報告和檢討，負責製作和整理活動檢討紀錄。
• 協同外務部副會長安排幹部群張貼活動海報和傳單。
• 每日花費一個小時在TABBS上面。

• Periodically communicate with the Technical Teams, updating any information necessary.
• Ensure the design for membership card, club banner, exec business card, and club T-shirt be completed prior to the end of May.
• Ensure the production of club T-shirt and exec business card be completed prior to the end of June.
• Ensure the production of membership card and club banner be completed and the items be transported to Vancouver prior to the end of August.
• Manager of the website update project.
• Spend one hour per day on TABBS

• 負責技術部門內的重大決策和危機處理。
• 定期與技術部幹部群聯絡，更新資訊。
• 確保會卡、布條、幹部名片、T恤等相關設計於五月底前完成。
• 確保幹部名片和社團T恤的製作於六月底前完成。
• 確保會卡的製作於八月底前完成並運抵溫哥華。
• 網站更新專案的監督人。
• 每日花費一個小時在TABBS上面。

• Provide monthly financial reports.
• Maintain inventory and inventory list, tally inventory at the start and end of term.
• Should be present at 90% of the events involving cash flow.
• Is responsible for the collection of fees from every participant of the events. Subject to project planning.
• Spend one hour on the TABBS every three days.

• 按月定期提供詳細的財務報告。
• 清點社團公物並製作公物清單，於交接時需清點。
• 除參加費較昂貴的活動外須親身全程參與九成全部活動。
• 每兩日花費一個小時在TABBS上面。

• Is responsible for gathering executive contact information and schedule, as well as assistant evaluations.
• Arrange meeting time and location.
• Compile and distribute minutes within two days of the meeting.
• Organize Internal gatherings.
• Spend one hour on the TABBS every three days.

• 負責收集團隊成員的聯絡資料和時間表。
• 安排一般會議的時間和地點。
• 編製和整理會議紀錄並於會後兩日內透過電子信件發放給團隊成員。
• 負責按季製作和彙集實習評估表。
• 每三日花費一個小時在TABBS上面。

• Wear club T-shirt when participating in club events.
• Be committed to one hour of office hour and another one to two hours of meeting every week.
• Be committed to two hours of shift during clubs days, which occur in the already busy September.
• Be present at the icebreaker and internal icebreaker as well as 70% of the internal gatherings.
• Is responsible for maintaining contact with three to five active assistants.
• Spend one hour on the TABBS every three days, one hour per day when involved in projects.
• Be prepared for various project-related tasks such as flyer distribution and sponsorship solicitation.

• 平常每三日花費一個小時在TABBS上面，於專案運作期間每日花費一個小時在TABBS上面。
• 參加活動時穿社團制服。
• 每個禮拜一小時的辦公和一到兩小時的開會。
• 九月社團招生期間需參與兩小時的招生活動。
• 參加破冰活動和內部聚會。
• 與三到五位活躍的助理保持聯絡。
• 應專案需要分發傳單及尋找贊助商